Do You Need a Data Shredder? 

data shredder is actually a service provider and not just the name of the villain in the cartoon series and movie flick Teenage Mutant Ninja Turtles. In fact, data shredding is a whole industry in its own right. It has at least two governing bodies in operation, such as the National Association for Information Destruction and North American of Shredding Association. If you want to hire a shredding company, you may call these two offices to validate their accreditation with them. An accredited company is the one that complies with all the necessary processes as prescribed by the organization.  

Data Shredder

But do you really need a data shredder? Can’t you just do the job yourself? The answer to that question relies on how much your capacity is when it comes to handling data shredding tasks. If it proves to be too much for you, then you might consider hiring these companies. If you do, you’ll also enjoy the following advantages:  

  1. Superior destruction services 

Data shredders that are duly accredited will certainly provide you with services that are nothing less than superior. They will ensure you that every data is removed and every paper is shredded beyond recovery. There are many tools that can reverse the mere deletion of files on hard drives. You want to have a company that can bypass the processes that are performed by data recovery companies.  

  1. Certified services

A certification will be sent to you once the data destruction process has been completed. And you can do so much with that printed certification. Aside from giving you full peace of mind, it will also assure you that you are freed up of any liability arising from anything happening to the data that’s supposed to be destroyed after it was transferred to the service provider. 

  1. Compliance with the law

If you don’t know it yet, then you have to realize that data destruction is now mandated by the government. After all the instances of corporate fraud and identity theft over the past few years, the government has taken extra steps to ensure that all companies practice discretion when disposing of materials, documents, and storage devices that may contain sensitive information. Non-compliance could mean hefty fines amounting to $250,000.  

Find a Data Shredder Near You 

Because of all the reasons listed above, more and more companies are offering data shredding is highly in demand these days and a good number of companies are seeking accreditation with the regulating bodies that were mentioned previously. If you want to know how a data shredding company can further help you, contact one today. They should give you a full list of services that they can do, such as on-site paper shredding and on-site hard drive destruction. They may even throw in a couple more services such as junk removal and e-waste disposal.  

Data shredding companies can definitely help you in more ways than one. Talk to them and you’ll see how easy and stress-free paper shredding and stored data destruction can be. Hire them for your full peace of mind.  

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Professional Shredding Versus DIY Shredding 

Successful companies assess their organizational procedures very closely. Have you included disposal of documents in your assessment? The following are some of the differences between professional shredding and DIY shredding: 

DIY Shredding

  1. Productivity

Professional paper shredding programs distribute processes of document disposal. Locked bins are technically placed within your office. The entire files which include sticky notes, paper clips, and staples can be deposited quickly into the locked bin. Quarterly, monthly, bi-weekly or even on a weekly basis, the deposited files are being gathered by an insured and background-screened shredding service provider and taken to a more secured plant for proper shredding. Professional paper shredding is actually your best choice for maximizing the productivity of your company. 

On the other hand, DIY shredding give all the burden of shredding on your staff. Unfortunately, shredding files becomes the least priority for busy personnel. As a matter of fact, they are more likely to throw the documents into a recycling or trash bin instead of hand-feeding it into the office paper shredder. As a result, using DIY shredding programs only increase the company’s privacy breach exposure. 

  1. Security

A secure series of custody is very crucial to any programs of shredding. Shredded document is disposed into a dumpster in a DIY shredding program. With the proper software, dumpster diving thieves may reassemble the documents that have already been shredded, thus, retrieve sensitive information. 

While on a professional shredding service, it offers a very strict series of custody from gathering to destruction. An industrial-grade shredder shreds your files into impossible-to-reconstruct and unrecognizable particles. The whole shredding procedures is being stored for 90 days as well as recorded to video. In addition to that, you will receive a proof of your business’s compliance with regulatory requirements which is the Certificate of Destruction. In order to secure the privacy of the employees and customers, you should wisely choose the professional shredding service instead of the DIY shredding program.  

  1. Cost

A professional paper shredding service gives you a more cost-effective answer for the destruction of confidential files. For a low fee, the whole destruction process and disposal of documents is being handled properly for you. It is an answer which allows your staff to maximize their time and effort on their primary areas of expertise. 

The DIY shredding program cost goes beyond buying office paper shredders. An office shredder significantly increases your monthly energy consumption expenses. But more importantly, each minute your staff spends shredding, sorting, and preparing hard copy files is a minute less spent on revenue-producing tasks. 

  1. Compliance

Total destruction of private and confidential documents is required by the federal privacy laws. DIY shredding program does not give you a verifiable process of document destruction. On the other hand, a professional shredding service includes the certificate of destruction with date, method and time of destruction, giving third-party authentication of your regulatory compliance with the laws. 

Therefore, it is very obvious that a professional Data Shredder service offers your company an efficient, secure and cost-effective privacy protection solution. 

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