Successful companies assess their organizational procedures very closely. Have you included disposal of documents in your assessment? The following are some of the differences between professional shredding and DIY shredding:
Professional paper shredding programs distribute processes of document disposal. Locked bins are technically placed within your office. The entire files which include sticky notes, paper clips, and staples can be deposited quickly into the locked bin. Quarterly, monthly, bi-weekly or even on a weekly basis, the deposited files are being gathered by an insured and background-screened shredding service provider and taken to a more secured plant for proper shredding. Professional paper shredding is actually your best choice for maximizing the productivity of your company.
On the other hand, DIY shredding give all the burden of shredding on your staff. Unfortunately, shredding files becomes the least priority for busy personnel. As a matter of fact, they are more likely to throw the documents into a recycling or trash bin instead of hand-feeding it into the office paper shredder. As a result, using DIY shredding programs only increase the company’s privacy breach exposure.
A secure series of custody is very crucial to any programs of shredding. Shredded document is disposed into a dumpster in a DIY shredding program. With the proper software, dumpster diving thieves may reassemble the documents that have already been shredded, thus, retrieve sensitive information.
While on a professional shredding service, it offers a very strict series of custody from gathering to destruction. An industrial-grade shredder shreds your files into impossible-to-reconstruct and unrecognizable particles. The whole shredding procedures is being stored for 90 days as well as recorded to video. In addition to that, you will receive a proof of your business’s compliance with regulatory requirements which is the Certificate of Destruction. In order to secure the privacy of the employees and customers, you should wisely choose the professional shredding service instead of the DIY shredding program.
A professional paper shredding service gives you a more cost-effective answer for the destruction of confidential files. For a low fee, the whole destruction process and disposal of documents is being handled properly for you. It is an answer which allows your staff to maximize their time and effort on their primary areas of expertise.
The DIY shredding program cost goes beyond buying office paper shredders. An office shredder significantly increases your monthly energy consumption expenses. But more importantly, each minute your staff spends shredding, sorting, and preparing hard copy files is a minute less spent on revenue-producing tasks.
Total destruction of private and confidential documents is required by the federal privacy laws. DIY shredding program does not give you a verifiable process of document destruction. On the other hand, a professional shredding service includes the certificate of destruction with date, method and time of destruction, giving third-party authentication of your regulatory compliance with the laws.
Therefore, it is very obvious that a professional Data Shredder service offers your company an efficient, secure and cost-effective privacy protection solution.